AdoptimalAdoptimal
HR systems

HR for small and mid-sized companies.

A company of 20 can run employees in a spreadsheet. A company of 80 cannot. We help businesses move from paper and spreadsheets to an HR system that fits their process.

When to bring in an HR system

Five signs.

Most companies start thinking about an HR system after the first serious pain. These are typical situations from our clients.

Contracts and attendance on paper

Contracts in a folder, attendance on a turnstile, leave forms signed in ink. When the manager misses the envelope, the leave was not approved.

Records in a spreadsheet nobody updates

HR has one list, managers another, payroll a third. A change needs to be made in three places, one gets missed.

Hiring via a shared inbox

CVs hit info@, someone sorts them, sometimes they do not. The candidate waits two weeks for a reply and meanwhile accepts another offer.

Onboarding done differently every time

A new hire starts and spends two days hunting access. The manager forgets something each time. Half the people have a hollow first week.

Leadership has no view on turnover

Who left, why, what role to refill. The manager knows, leadership does not. People reports get assembled ad-hoc before each board meeting.

What we do

Three layers of HR.

HR is not about the platform, it is about how the company runs its people. We pick the tool, configure the process and make sure people actually use it.

Picking and deploying an HR system

Sloneek, Personio, BambooHR, Bob and others. We choose by company size, industry and integrations.

  • Map of HR processes (hiring, onboarding, records)
  • Platform shortlist against requirements
  • Configuration, data import, payroll integration
  • HR team and manager training

Attendance and records

Attendance connected to payroll and a workflow for time-off approvals.

  • Attendance via web or terminal at reception
  • Approval workflows for leave, sick days, home office
  • Automatic data feed into payroll
  • Reporting on benefit usage and turnover

Hiring and onboarding

From a job ad through candidates to a new employee onboarded, all connected.

  • Career pages and CV intake
  • Candidate pipeline, scoring, communication
  • Onboarding checklist (contract, IT, access, training)
  • Probation review after the trial period
Systems we connect

Payroll, attendance and identity tied together.

HR data should not sit in four spreadsheets. We connect payroll and attendance with identity and reporting, so onboarding and payroll run without manual re-entry.

  • Sloneek

    HR all-in-one, leave, attendance and people records.

  • Giriton

    Attendance, leave and shifts.

  • Alveno

    Attendance and access terminals.

  • Entra ID

    Onboarding and offboarding of company accounts in Microsoft.

We also connect Personio, BambooHR or your existing payroll system. The goal is one source of truth about people, not another lonely app.

Frequently asked

What people ask about HR systems.

  • Depends on company size and industry. For 20 to 100 people often Sloneek or Personio. Larger companies with international scope BambooHR or Bob. We never recommend without knowing the process, always a short audit first.
Pojďme to zapnout

Let us look at your HR setup.

Write us where your HR spends the most time. We will come back with a plan to bring it into one system.

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