How is confidentiality and GDPR handled?

We work with platforms that have DPA, encryption at rest and audit trail. Sensitive data goes on client infrastructure or EU cloud with appropriate jurisdiction. Setup is always tuned to firm requirements.

Which system do you recommend?

For small firms (1 to 5 attorneys) often SingleCase or Klient. For mid-sized and large LawFirm One, Praetor or a custom solution. Always by practice and client type.

Can we migrate from paper files?

Yes. Scanning + OCR + manual metadata. We start from active matters towards the archive. The key is not to retype everything but to structure it for search.

How long does rollout take?

Small firm 4 to 8 weeks. Mid-sized 2 to 4 months. Adoption (people really using it) another six months. Behaviour change is the key, not technical deployment.

We do not know where to start.

With a short audit. We go through how you work with files, deadlines and time tracking today, and show where digitisation helps first. No commitment to further work.

For law firms

Law firm practice without paper.

A law firm works with sensitive data and strict processes. We help move to digital file management, calendars and time tracking while keeping confidentiality and audit trail intact.

What hurts in law firms

Five typical problems.

Law firms usually call when admin becomes a bottleneck. Here are the typical signals.

Files on paper, hour to find

Contracts, filings, correspondence in binders. When the client calls about their matter, finding it takes an hour. A big file cannot travel to a hearing.

Deadlines on a paper calendar

The secretary keeps a calendar, the attorney their diary, the paralegal a third one. A missed deadline is one slip away.

Time sheets from memory

The attorney remembers at the end of the week what they did. Actual time and billed time differ by 30 %. The firm does not bill what it works.

The client cannot see what is happening with their case

The client calls for an update. The attorney explains, the secretary summarises. A client portal would show it in one click.

No per-matter profitability

The firm sees total revenue but does not know which matters are profitable. Clients who drain you do not get filtered out.

What we do for law firms

Files, calendars, time sheets.

A law firm needs three things: fast file access, a connected calendar and clear time tracking. We help pick and roll out tools that fit.

File and document management

Digital file archive with search, versioning and encryption.

Files structured by client and matter
Encrypted storage with audit trail
OCR for back-importing paper files
Sharing with clients via client portal

Calendars and deadlines

Court dates, deadlines, meetings. Unified calendar for attorneys and paralegals.

Automatic deadline reminders
Sync with Outlook or Google
Team calendar sharing
Conflict detection

Time tracking and invoicing

Timer connected to the file. Invoices from real records, not estimates.

Time entries directly in the file
Rates per partner / attorney / paralegal
Automatic invoice preparation from time entries
Reporting on utilisation and profitability per matter

Frequently asked

What law firms ask.

We work with platforms that have DPA, encryption at rest and audit trail. Sensitive data goes on client infrastructure or EU cloud with appropriate jurisdiction. Setup is always tuned to firm requirements.

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Let us look at your practice.

Write us how many attorneys you have and what your practice area is. We will come back with a first-step proposal.